Overview Back to Top
A training grant is an award that provides funding intended to pay stipends to, and provide a coordinated training program for students, postdoctoral researchers, staff, teachers and/or faculty who are selected by the institution to be a part of the training program.
Training grants are different from fellowships and assistantships, primarily in that they are awarded to support a program that will include many trainees, rather than one individual in training. Training grants can come from federal and non-federal agencies.
Pre-Award Back to Top
The following steps must be completed as part of the Training Grant proposal process in CALS:
- Prepare a Training Grant Budget: There is no tuition remission for students on training grants. Please use tuition and fees information from the Office of the Registrar to prepare your Training Grant budget, and assume an escalation of 7-10% for each academic year of funding you are requesting. If you are preparing an NIH training grant proposal, you will also need to reference the NIH stipend rates.
- Find out if you need to plan for a shortfall: Many training grants do not provide funding to cover the full cost of tuition and/or health insurance for a graduate student. Before your proposal can be approved for submission, it is critical to have a plan in place for covering an anticipated shortfall. View the Graduate School memo regarding Training Grant (T32) Tuition and Fees Shortfall.
- Work with Becky Bound: Becky Bound is the CALS Research Division primary contact for Training Grants. Any Training Grant applicant in CALS will work with Becky to complete the Training Grant proposal process and she will assist you with post-award issues. Please contact her at (608)265-8445 or email@example.com.
- Lead Time: Please contact Becky Bound as soon as possible so she can assist you with the Training Grant proposal process. Follow the Research Division Lead Time policy to ensure the timely submission of your training grant proposal.
Post-Award Back to Top
Compliance:Training grant administrators must keep updated records regarding current trainees and the protocols under which their research will be conducted. This information should be kept in a spreadsheet and attached to the WISPER record for each renewal or continuation year of the award. Please reference the Graduate School’s website for detailed instructions.
When appointing students to training grants, please send the original form directly to the NIH. Do not send the original document to RSP. Instead, send copies of the original form to RSP and to Becky Bound (firstname.lastname@example.org).
When terminating students on training grants, please send the original form and an addressed enveloped to Barb Keenan at RSP for an official business signature. Check your award statement to ensure that you have the proper address. Send a copy of the original to Becky Bound (email@example.com).
Training Grant Do’s and Dont’s Back to Top
- Do Not Send copies of all your appointment, termination, & payback forms with a competing or non-competing continuation proposal. Submit these forms at the time of appointment and/or termination.
- Do Send original appointment forms directly to NIH. Do not send the original forms to RSP. Send copies of the appointment forms to RSP and to Becky Bound (firstname.lastname@example.org).
- Do Not Send original termination forms directly to NIH. Send the original termination forms along with an addressed enveloped to Barb Keenan at RSP for an official business signature. Check your award statement for the proper address. Additionaly, send a copy of the termination form to Becky Bound (email@example.com).
- Do Not report any supplemental funding in the stipend amount box on appointment forms. The amount should only include stipend paid by the Training Grant.
- Do Not supplement trainees with federal funds. You may only supplement trainees with a non-federal source.
- Do Not appoint more trainees than the number of slots awarded. You may only appoint more people to the training grant than the number of slots awarded to you if you obtain prior approval from NIH. Slots are on a per person basis (1 person = 1 slot).
- Do Not pay trainees above the amount authorized by the NIH. You may only pay trainees’ stipends from the training grant above the amount authorized by the NIH to you if you obtain prior approval from NIH.
- Do request full amount for Tuition, Fees, and Health Insurance.We want our budget to represent actual expenses. NIH will apply their own formula when they make the award.
- Do use the full tuition rate for Trainees. Like RAs, trainees are not UW employees. Unlike RAs, trainees do not receive tuition remission. Trainees’ tuition must be paid according to the full rate.
- Do not allow trainees to take any UW property. All supplies, including computers, purchased with training grant funds are UW property. Trainees should not take any supply purchased with UW funds upon termination. Any supplies purchased with UW funds are UW property.
Resources Back to Top
- Graduate School’s Information on Training Grants
- List of all NIH Training Grants at the UW
- Tuition and fees information from the Office of the Registrar
- 2012 NIH stipend rates
- Graduate School memo regarding Training Grant (T32) Tuition and Fees Shortfall
If you have any additional questions regarding Training Grants, please contact Becky Bound at (608)265-8443 or firstname.lastname@example.org.